inspHire: rental software experts

Corporate Edition

Hire Contract Processing

• Fast On Rent and Off Rent process- inspHire has been designed so the end users has minimal inputs to process when generating a contract and to put equipment on rent, by using prompts and offering accessories end users will find inspHire a pleasure to use. inspHire can process an off rent within 4 mouse clicks

• Easily create the documents you need: on-rent contract, off-rent receipt, purchase order, exchange note, credit note or invoice, and more
  inspHire can modify all documentation to meet your requirements by adding additional information and changing the designs

• Estimate creation and conversion to rental contract - Once you have created an estimate or quote using inspHire you can easily convert the estimate to an actual contract which will check equipment availability as you do so and provide a full picking list
  
• Daily operations diary giving full control of stock picking, allocation, dispatches and collections - Deliveries, collections and jobs that need picking can be seen and processed from a single interactive view, documents can be generated from this view with ease. 
• Easy invoice generation and posting process for off-rent and continuous invoice runs - inspHire has a flexible invoice process where you choose the billing period such as every week, 2 weeks, monthly etc as well as invoicing in advance. You can apply these special billing rules on a contract by contract basis if required or at customer level. Options to preview the invoices before creation reduces the margin for error and sending customers incorrect invoices
• Cash rental management – full transaction history by customer - Cash rentals are managed with ease from within inspHire allowing deposits, payments, refunds to be processed as well as miscellaneous transaction. A full transactional history of the cash customer is maintained as well as allowing cash customers to be put on stop and marking the cash customer to receive a monthly statement Simple End of Day routine will cash up the till and post receipts to the accounting solution.
• Multiple charging calculation options as well as customer specific rate types -

Daily, weekly, monthly, annual. 5 day week, 7 day week, fixed rate charging, just a selection of options along with calendar day and 24hour charging mechanisms.

inspHire gives you the user the power to create your own rate types avoiding any major system configuration

Operated plant and timesheet charging allowing for additional overtime, travel and expenses charging, including hourly cost analysis ability

Charge by meter readings and predictive meter readings

Rental rates can be specified by depot, region and country as well as by a customer or a combination

Rate variance tolerance levels can be specified against a type of item to prevent large discounts being given or at least track those who are giving large reduced rates

• Simple-to-control damage and loss charging - Automatic letter production to inform customers of the loss or damage with embedded photographic evidence at point of off-Rent. A review screen will allow the pending damages to be analysed and either discarded or automatically create the invoices. The damaged item is then pushed straight in to a status of repair for assessment and a workshop job created. Damage codes allow analysis of types of damage to assist with business decisions

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