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Outlining A Business Continuity Plan

Aug 14, 2013

A successful business is a prepared business, which means always having plans ready in the event of an emergency. They keep employees, products and essential operations functions running smoothly no matter what challenges you face. Creating the right solutions for every possible scenario ahead of time saves you valuable resources – and money. Your company cannot afford to go without multiple contingencies.

How to Develop a Business Contingency Plan

The specifics of plans will inevitably vary depending on the situations they’re intended to address. However, there are some commonalities that each one will have to include.

  1. Develop a backup communication plan. When an unexpected event occurs that disrupts the daily operations of your business, having your lines of communication operational can keep everything running smoothly. Software that can handle the disturbances is essential because it prevents the loss of crucial data.

  2. Prepare your IT department. The digital infrastructure that maintains your business is critical to operations and internal management. You must be able to seamlessly move from devices and locations in the event of a breach. Supply your IT department with resources that consistently back up your information and save your vital data offline or in a cloud.

  3. Embrace mobile work styles. The most effective continuity plans involve some degree of flexibility. Most employees these days carry portable devices such as smart phones, tablets and laptops. As software advances, the ability to do more in a smaller space has expanded. Train employees to work remotely in the event of a disruption.

  4. Have a physical alternate workplace. If the essential operations of your company require physical workstations, research alternate locations or facilities for use during a disruption. This is particularly beneficial if you receive prior warning of a possible hiccup. Make sure your IT department has the proper infrastructure in place to provide remote access to company data and desktops.
  5. Know your customers’ demands. When disaster strikes, your customers suffer the consequences as well. They rely on you to remain operational, and it’s imperative to your customer service and reputation that everything runs smoothly and accurately. Business continuity plans need to factor in the timeliness of orders and the integrity of your products.

  6. Run tests and updates. Don’t wait for disaster to come to your business. Test procedures and protocols ahead of time, and make note of and repair any issues you encounter.

  7. Business continuity requires diligence and dedication on the front end. The right resources help ensure smooth transitions in the event of a minor disrupt or a major emergency.

Making It Last

Take your business continuity plan to the next level and introduce inspHire rental software into your daily operations. Take our free introductory webinar and see the inspHire difference for yourself. Our product can help you keep business moving forward and satisfy customers no matter what comes your way.

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